Privacy Policy

Privacy policy and use of personal data pursuant to the Regulation 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing directive 95/46/EC (General Data Protection Regulation - GDPR)

Go to: Official Journal of the European Union



The JPI HDHL communication team is in charge of the communication and dissemination activities within the projects of the JPI HDHL (CSA JPI HDHL 2.0, ERA-HDHL and HDHL INTIMIC) and it will be the controller of any personal data processed as described in this Privacy Policy.

The JPI HDHL data privacy policy complies with the General Data Protection Regulation (GDPR) that takes effect on May 25, 2018. Below you will find information on how the JPI HDHL uses information.

The protection of your personal data is an important matter for the JPI HDHL. Therefore, we have taken technical and organisational measures to ensure that data protection regulations are observed both by us and by external service providers.

On our website, personal data are collected and stored only to the extent that it is technically necessary and only if you are a member of the JPI HDHL boards, subscribe to a newsletter mailing list, register in our research database (MDB), register for an event, submit partner searches, events or news or participate or are involved in a research and innovation JPI HDHL funded project.

Your personal data will only be publicly available/visible if you have previously agreed to this.

Please note: At any time you may revoke your consent to the use of your personal data. To this end, please send an e-mail to
with the word UNSUBSCRIBE.

The following privacy policy provides you with a complete overview of how the JPI HDHL guarantees the protection of your data, what kind of data are collected and how  they will be used.


We fully respect your right to privacy in relation to your interactions with the JPI HDHL Website and endeavour to guarantee to be transparent in our dealings with you as to what information we will collect and how we will use your information. Also, we only collect and use personal information where we are legally entitled to do so.

You may be asked to provide the following categories of data:

  • Names
  • Age
  • Gender
  • Photos
  • Role
  • Qualifications
  • C.V. details
  • Organization
  • Department
  • Email address
  • Phone number
  • Physical address
  • Technical information

We may also ask for additional information including the nature of any enquiries or complaints you may make. We endeavour to only collect relevant data.


Data for newsletter distribution

If you subscribe to the newsletter mailing list of the JPI HDHL we will store your email address on a cloud environment. Data records are used to analyse system performance for statistical purposes. To provide you with the latest news via our newsletter we may have to share your data with our partners from the JPI HDHL. We will not forward your data to any other third parties. You can cancel your subscription to the newsletter at any time on the corresponding webpage.

Data for event registration

If you submit personal data to us via a website to register for a JPI HDHL event this data will be treated as confidential and will only be shared with our partners involved in the organisation and for the sole purpose of the event.

Data for News & event submit forms

If you submit your personal data via our news/event submission forms this information will be treated as confidential and will only be shared within the JPI HDHL.

Queries to JPI HDHL  

When you send us personal data in this context they will be used solely for correspondence purposes. You consent to forwarding your personal data within the JPI HDHL to facilitate an appropriate response.

JPI HDHL  research database and booklets

The JPI HDHL research database (MDB) and booklets include research personal/organization profiles, project data and consortium data.

Your personal data will only be publicly available/visible if you have previously agreed to this. They may also be used for updates of the database or for impact assessment studies and quality surveys.

Data for Surveys

The JPI HDHL uses from time to time external survey softwares. Personal data collected for the sole purpose  of surveys will be deleted at the end of the surveys.

Data processing on the JPI HDHL  website

Data are collected and exchanged during each visit to the website. The JPI HDHL website automatically collects and stores data transmitted from your browser to our server. This includes:

  • the page visited
  • time of the server inquiry
  • client IP address

The JPI HDHL  analyses data solely for statistical purposes in order to measure the demand for web content. It is not possible to trace this data back to a specific individual. This data is not merged with other data sources. Data collected from visits to the JPI HDHL website is transmitted to third parties only when required by law or court order or in cases when attacks on the infrastructure of the JPI HDHL  make it necessary to forward such data for the purposes of legal action or criminal prosecution. Data will not be transferred for any other reason.

Duration of the storage of personal data

The JPI HDHL will store the personal data for the shortest time compatible with each specific use.


Session cookies are small information units stored by the provider in the main memory of the user's computer. A session cookie contains a randomly generated unique identification number, a so-called session ID. A cookie also contains data on its origin and the storage period. These cookies cannot store any other data.

Other providers use permanent cookies to recognise visitors returning after a longer period of time. This information is stored as a text file on the hard drive of the user's computer. In contrast, the session cookies used by the JPI HDHL  are deleted when the session is terminated.

Cookies can be controlled by all internet browsers. Most browsers are configured to accept all cookies without prompting the user.

You may choose to refuse cookies but, if you do so, some of the functionalities may no longer be available to you.


As a data subject, you have the following rights:

  • the right of access to personal data relating to you;
  • the right to correct any mistakes in your personal data;
  • the right to ask us to stop contacting you;
  • rights in relation to automated decision taking;
  • the right to restrict or prevent your personal data being processed;
  • the right to have your personal data ported to another data controller;
  • the right to erasure; and
  • the right to complain to the Data Protection Controller if you believe we have not handled your personal data in accordance with the Legislation.

Right to information

At any time, you have the right to obtain information on the data stored about you, its origin and recipients and the purpose of the storage. Information on the data stored can be obtained from the central data protection team (email to ).

Changes to the Policy

This Policy may be updated or changed from time to time at the JPI HDHL's sole discretion. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue using this Website to submit personal information. If material changes are made to the Policy, we will notify you by placing a prominent notice on the Website or sending you a notification in relation to this. We will not process your personal data in a manner not contemplated by this Policy without your consent.

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